Job Description

A property management company in New York City is currently seeking a versatile and highly organized professional to join their growing team as their new Technology Department Administrative & Listings Coordinator. In this role, the Technology Department Administrative & Listings Coordinator will be responsible for providing high-level administrative assistance to the Head of Technology and Departmental Leads, ensuring smooth day-to-day operations, streamlined communication, and accurate system updates.

Responsibilities:

• Coordinate internal meetings, prepare agendas, and take meeting minutes
• Manage departmental calendars, scheduling, and travel arrangements (if needed)
• Process expense reports and track departmental budgets or invoice submissions
• Maintain and update technology product or service listings across internal platforms and/or public directories
• Work with cross-functional teams (Product, Marketing, Sales) to ensure listings reflect current specs, pricing, and branding
• Manage user access, data entry, and information accuracy within internal databases or CRM systems
• Help coordinate the launch of new tools, software, or tech platforms used by the company
• Act as a liaison between the Technology Department and other departments, including HR, Finance, and Operations
• Assist in drafting internal communications, process documentation, and tech onboarding materials
• Support project tracking and timelines, and assist with light project coordination as needed

Qualifications:

• 2+ years of experience in an Administrative, Coordinator, and/or Operations role
• Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello, Jira)
• Excellent written and verbal communication skills
• Strong organizational skills with exceptional attention to detail
• Ability to multitask and prioritize in a dynamic, deadline-driven environment

Desired Skills:

• Bachelor's Degree or equivalent experience
• Experience in a Technology or Startup environment
• Experience working with Databases or Listings systems (e.g., CMS, CRM, SaaS platforms)
• Familiarity with Software Development cycles or IT operations
• Interest in emerging technologies and digital tools

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