Job Description

A nonprofit is looking for a highly organized and detail-oriented Administrative Support Specialist to keep their Headquarter office running smoothly and efficiently. This is a great opportunity to assist our staff of ten with diverse projects and provide general administrative support to our Executive Board members. You will be responsible for providing administrative support, database management, client correspondence and managing the front office area. They offer competitive salary and comprehensive benefits package, a supportive and collaborative work environment, and opportunities for professional growth and development.

The role is in Alexandria, VA, Tuesdays-Thursdays.

Status: Temp-to-Hire

Salary: $24/hour

Duties and Responsibilities:

• Exceptional customer service skills, correspondence, and dedicated administrative support to all programs. Customer support duties include attention to details, assisting with inquiries via phone, fax, and email, helping with website navigation and account access, sharing information about education programs & events.
• Answer incoming calls and manage the general inbox for the national office team.
• Assist staff with vendors and service technicians as needed.
• Maintain office supplies by checking inventory and ordering items as needed; ensure the office environment is organized, clean, coordinate maintenance and repair of office equipment.
• Manage receipt and distribution of delivery packages and mail/expedited mail and out-going mail.
• Handle sensitive information regularly in compliance with organizational protocols.
• Oversee the recording of incoming checks, credit card purchases, and Executive Director expense receipts to support the month-end close process.
• Administrative duties include proofreading, formatting, and organizing files, extracting, and formatting data for reporting, creating templates, inputting information and files, and managing records.
• Manage the scholarship program and assist in the administration of the awards programs to increase visibility and participation.
• Processing the background checks for programs as well as maintaining the data and records for the program.
• Make travel arrangements for office executives, board members, guests and constituents as needed.

Job Requirements:

• 1-2 years+ of administrative support in a professional office setting with proven ability to multi-task.
• Bachelor’s degree.
• Must have excellent attention to detail and ability to produce effective office correspondence.
• Proficient in Microsoft Office Suite and the ability to learn new applications quickly.

How To Apply : Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.

About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.

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